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Events

Create events, manage registrations, and keep track of who showed up.

An event card with date, location, video link, and Sign Up button next to the event chat

Events help the group get together. Whether meeting virtually or in person, events on Heylo help everyone in the group gather to the same place at the same time.

Events on Heylo are organized and social. Members can find all the info they need to actually show up and reduce one-off questions. Visible RSVPs and event chat help members stay engaged, before and after each event.

Published group events are organized on the event tab. This tab serves as a centralized location where group leaders and members can access upcoming events, discover new events, or quickly refer to past events from the group. Events are automatically sorted chronologically for easy navigation. There are no limits on the number of events or the number of members who can sign up. Past events are automatically archived for easy retrieval.

Each event has dedicated tools to help bring people together:

Heylo has the tools leaders need to host meaningful events and bring members together.

Create and edit events

Collaborations and adding multiple groups to eventsShare a single event across two or more groups, with one set of details, one attendee list, and one event chat for everyone involved.Create eventAdd an event to your group in a few steps, starting with a name, date, and time. Everything else on the event is optional.Draft eventsSave an event as a draft so admins and hosts can build it together, gather feedback, and publish only once the details are ready.EventSee what an event on Heylo includes, from registrations and chat to check-ins, location, tickets, and photos, all in one place.Event cover photoSet the cover photo that introduces your event, using Heylo AI, your group album, a file from your device, or your device camera.Event descriptionsFormat an event description with bold text, bulleted and numbered lists, and links so members can skim the details on their phone.HostsGive trusted members host access to run a single event, with tools for attendees, attendance, and payments, but no group admin control.LocationPin an exact meeting spot with a map location or Google Plus Code, add a note such as table upstairs, or hide it until members register.Private eventsRestrict an event to members with a chosen role, so only they can see it, register, and join the event chat. Good for staged rollouts.Public eventsChoose whether an event is private, members only, or public, and let non-members register for a public event without joining your group.Recurring, repeating, and duplicating eventsRepeat an event weekly, biweekly, or monthly, learn when the next one appears, and edit either a single date or the whole series.Time zonesSet the time zone when you create an event, and every member sees the start time converted to the time zone on their own device.Virtual Events and Video LinksAdd a Zoom, Meet, or Teams link to any event, control who can see the link, and update it any time before the event starts.

Registration

GuestsLet members bring friends and family by turning on guest registrations, naming each guest, and setting guest limits or a separate price.Priority accessReward paid membership plans with early or exclusive event sign-up, so those members can secure a spot before the rest of the group.Registration capsLimit how many people can take each registration option, so it closes on its own once the cap is reached and no one can register past it.Registration questionsCollect information from members during sign-up with free text or multiple choice questions, keep answers private, and export responses.Registration restricted by roleLimit a registration option to members with a specific role, to grant discounts, early access, or a VIP experience within one event.Registrations and RSVPsSet up custom and multiple registrations, control who can see the attendee list, and open, close, or schedule registration for an event.Team RegistrationTurn a registration into a team sign-up, where a captain names the team, invites teammates from the group, and pays for everyone at once.Update and cancel registrationHow members update or cancel their event registration, and how a paid event's cancellation period decides whether a change or refund is possible.WaitlistCap event attendance and let extra sign-ups join a waitlist that promotes people automatically, including guests and paid registrations.

Promotion and reminders

Add to personal calendarAdd any Heylo event to Google, Outlook, or Apple Calendar by tapping its date and time, and keep the Heylo link for current details.Email newslettersSet the day, time, and audiences for your group's weekly event newsletter, preview a draft, or turn the newsletter off entirely.Embed events on websitePut a live calendar of your public Heylo events on your own website with a single code snippet that stays in sync automatically.Event invitesShare an event with a personalized invite link that shows the recipient who invited them, which lifts registrations and attendance.Google and search engine integrationMake your events discoverable in Google search by setting group visibility to public, and see which details show to people outside the group.Integrate with Instagram and social mediaGenerate a square or vertical event graphic from the Stories button, then post it to Instagram or save it to your camera roll.Reminders and notificationsUnderstand how Heylo announces new and updated events, which reminders hosts and attendees get, and how to pick who hears about a change.

Attendance and after the event

Attendance, Check-ins and MilestonesGive members credit for showing up with event check-ins, see where milestone badges appear across Heylo, and check in guests at the event.Event photo albumsCollect event photos and videos in one album attendees can browse, download, and share with the event and group branding attached.Export attendeesDownload the attendee list for any event as a CSV, including responses to your registration questions, from the event edit menu.Feedback for hosts and adminsSend admins a star rating and comment about the group, anonymously if you prefer, after an event, from the group tab, or when leaving.LeaderboardSee who shows up most with an attendance leaderboard on the members tab, ranked by check-ins for the current month and for all time.RafflesDraw a random winner from checked-in attendees on the event attendance screen, and see who is eligible and what a raffle does not save.

Find events

My eventsFind every event you registered for or checked in to under my events, sorted by upcoming and past, from the calendar icon on Heylo.SearchFilter a long list of events by searching event names, so a search for BBQ surfaces every event with that word in its title.View events: Calendar and scroll to past eventsSwitch between the monthly calendar and the scrolling list on the events tab, browse months ahead or back, and jump back to today.

More

Event chatEvery event gets its own chat for hosts and attendees. See who can read and post, and where the conversation goes once it archives.Event donationsTurn on sliding scale donations so members can contribute during registration, while your event stays open to everyone who cannot pay.Paid event ticketsCharge for an event, set the cancellation period that decides when cards are billed, and change the price as registration fills up.

Still need help?

Contact us and we typically reply within one business day. Or message us in Heylo Support chat.