Control event visibility
Event hosts can control who can see and register for the event by using the visibility settings. There are three options:
- Private: Only members with a specific role can see and sign up for the event. This is great for exclusive or invite-only events.
- Members only: All members of the group can sign up for the event, but non-members will not see the event listed. This keeps it limited to your existing group members already on Heylo.
- Public: The event is visible on the group profile and indexed on Google Search. Both members and non-members can register for the event, making it ideal for marketing to a wider audience.
Public events
Both members and non-members can easily sign up for your events. You can decide if you'd like non-members to also join your group, or just register for the event. When non-members sign up for a public event, they still must complete any member questionnaire or waiver before completing their registration.
To host a public event so non-members can join without becoming members of your group:
- When creating an event, set Sign-Up Access to "Event only." This allows anyone with the event link to register without needing to join the group.
- If the group has a waiver, non-members will be prompted to complete it during registration, ensuring everyone’s safety.
- Non-members will have access to the full event details and can join the event chat, fostering engagement and connection.
Promoting public events
- Use the "Public" visibility setting so your event is discoverable by anyone searching online.
- Share the event link widely in your marketing efforts, such as social media, email newsletters, or community boards.
- Encourage attendees to sign up early, complete the waiver if required, and join the event chat to stay informed.
Public events on Heylo are a fantastic way to reach new members while keeping everything organized in one place.